UNDP/GEF Jobs: 1. (National) Project Manager 2. (National) Senior Technical Adviser
VACANCY ANNOUNCEMENTThe UNDP/GEF funded Project "Vietnam: Energy Efficient
Public Lighting” VEEPL is a joint effort of UNDP, GEF, and
national counterparts to remove barriers to wide spread
application of energy efficient measures in public lighting
in Vietnam, and through that contributing to the energy
saving and reduction of greenhouse gases (GHG). The
Vietnamese Academy of Science and Technology, the Project
implementing partner is seeking qualified candidates for the
following positions:
- 01 (National) Project Manager (F2)
- 01 (National) Senior Technical Adviser (F3)
Application procedures:
Vietnamese nationals who are interested in the above
positions should submit their detailed curriculum vitae
together with application letters in English, indicating
project title and post title, and copies of
degree/certificates if available to:
VEEPL Project Office
Room 201, 2nd Floor, Building B1
Institute of Materials Science
Vietnamese Academy of Science and Technology
No.18 Hoang Quoc Viet Road, Cau Giay District, Hanoi.
Tel/Fax: (84-4)756 6489
E-mail: veepl@ims.vast.ac.vn
Applications must reach the above address no later than 4
p.m., 3 February 2006. Acknowledgements will only be sent to
short-listed applicants. Women are encouraged to apply.
JOB DESCRIPTION (F.2)
Title: Project Manager (PM)
Duty Station: Hanoi with national travel as
required
Duration of assignment: 12 working months (full-time)
with possibility for extension of 48 months. Expected
starting date is 15 February 2006
Direct Supervisor: National Project Director
Responsibilities and Duties:
The primary task of the Project Manager is to plan, organize
and implement the VEEPL project under the direction of the
NPD. He/she will be responsible for in management of input
mobilization and day-to-day project operations including
timely resolution of issues, problems or bottlenecks. He/she
will report directly to the Project Director, representing
the VAST. He/she will manage the technical and
administrative staff under the PMU with multidisciplinary
capabilities in EC&EE policy and institutional support
development, communication and awareness; technical capacity
development; energy efficiency services provision support;
financing; and demonstration.
To assume this overall responsibility, the specific tasks of
the Project Manager are as follows:
1. Prepare, update, and submit the required workplan and
reports to NPD and UNDP CO for clearance timely and with
satisfactory quality, including: Annual workplan, quarterly
workplan, Annual Project Reports, GEF Project Implementation
Review Report, the Quarterly Progress Reports, and the Final
Project Reports as scheduled;
2. Finalize detailed TORs for key outputs (i.e. personnel,
sub-contractors, training, and procurements), within
assistance from the International Senior Technical Adviser
and other Project Advisers, and submit to NDP and UNDP CO
for clearance and approval;
3. Take responsibility for monitoring the overall progress
and use of the resources of all outputs and initiative
corrective actions if necessary;
4. Assume direct responsibility for managing the project
budget on behalf of the NPD, ensuring that:
o Project funds are made available when needed, and are
disbursed properly;
o Accounting records and supporting documents are kept;
o Required financial reports are prepared;
o Financial operations are transparent and financial
procedures/regulations for NEX project are applied;
o PM is ready to stand up audit at any time.
5. Assume direct responsibility for managing the physical
resources (e.g. vehicles, office, equipment, furniture,
stationary...) provided to the project by UNDP;
6. Keep record and update the Project issues and risks and
recommend necessary actions to NPD to effectively cope with
identified risks, and coordinate the implementation of the
approved risk mitigation actions;
7. Liaison and coordinate the implementation of all project
partnership agreements to ensure that partners implement the
project components in a collaborative manner with the
Project quarterly and annual workplan;
8. Liaison with UNDP CO or designated quality assurance
personnel on the project quality management issues;
9. Supervise the project staff and local or international
experts/consultants working for the project;
10. Provide back-stopping support for administrative staff
of the Project Management Unit if necessary; and
11. Organize the Inception Workshop, APR and SPC meetings as
well as evaluation missions in coordination with UNDP.
Qualifications:
- Minimum of Master's Degree in management, administration,
economics, or any other relevant fields with engineering
background.
- At least 5 years of proven track record on national or
international project management experience, and at least
three years experience in energy project;
- Track record of, or proven experience in successful
contract management, supervision and reporting skills;
- Excellent English proficiency, both in written and spoken,
- Knowledgeable about Vietnam’s energy policies, lighting
industries and administrative structures;
- Familiar with technical assistance projects and GEF/UNDP
projects in Viet Nam; and
- Highly self-motivated, with good leadership skills.
JOB DESCRIPTION (F.3)
Title: National Senior Technical Adviser
(NSTA)
Duty Station: Hanoi with national travel as
required
Duration of Assignment: 12 working months (full-time)
with possibility for extension of 48 months. Expected
starting date is 15 February 2006
Direct Supervisor: National Project Director
Duties and Responsibilities
The National Senior Technical Adviser will work in close
collaboration with I-STA in providing advice to the National
Project Director and Project Manager, on issues related to
project execution including participatory design, legal and
regulatory frameworks, policy development, technical and
institutional capacity development. The National Senior
Technical Adviser will ensure the effective transfer and
adaptability of the international expertise, lessons and
best practices to production of the quality project outputs
The specific tasks of the National Senior Technical Adviser
are as follows:
A. Overall Project Management
1. Provide strategic policy advice in the areas of
programming, technical and financial planning and management
in collaboration with I-STA;
2. Assist PM to take the responsibility of communication and
coordination with other project partners to ensure their
participation and co-financing for implementing all project
activities as scheduled in the Project Work Plan;
3. Provide substantive inputs to all project implementation
activities in close collaboration with ITSA and advice on
the preparation of a detailed project workplan and the
monitoring and evaluation plan;
B. Provision of technical inputs to key project outputs
4. Assist PM to maintain the collaboration with MOC and VAST
to select cities for developing their local policy on EEPL
and replicating demonstration results;
5. Appraise and develop efforts to mainstream VEEPL
components with other energy efficiency activities in the
private and public sector in the country, particularly the
National Energy Conservation Program;
6. Identify, assess and provide recommendations on how to
integrate international programs/projects on EC&EE and DSM
into the VEEPL Project;
7. In collaboration with ISTA to identify, assess and
recommend strategic partnerships with financing
institutions, including bilateral and multilateral
institutions, as well as centers of excellence in both
developing and developed countries bridging the public and
private sectors to leverage resources;
8. Verify and provide technical comments on reports prepared
by national and international experts and subcontractors as
required by NDP/PM;
9. Assist PM in finalizing TORs and job descriptions for PMU
staff, national and international consultants as well as
subcontractors;
10. Review all reports required under the Monitoring and
Evaluation Plan, give comments and recommendations;
11. Provide advise on quality control and technical inputs
to all reports/products submitted by component coordinators
and consultants, give comments and recommendations;
12. Review project training program including training
courses, study tours, workshops, give comments and
recommendations;
19. Attend the meetings of the Project Steering Committee as
directed by PM;
20. Participate in a project recruitment panel, and TWG as
directed by NPD; and
21. Participate/facilitate the project workshops, seminars,
forums as required by NPD;
Qualification and Experience
- Minimum of Master Degree in engineering or business
management; a PhD Degree in the same or any other relevant
fields is an advantage;
- At least 10 years of experience in the energy research and
development including specialized experience in energy
efficient lighting, policy development, and institutional
capacity building;
- Excellent communication skills, full proficiency in
English both written and verbal.
- Experienced in initiating project development,
implementation, monitoring and evaluation;
- Proven experience in resource mobilization from
governments, non-government organizations and the private
sector;
- Multidisciplinary professional experience preferred; and
- With good appreciation of, and strong links with relevant
international organizations.
