WHO Jobs: national to work as an Administrative Assistant (Finance)
WORLD HEALTH ORGANIZATION VIETNAMThe World Health Organization (WHO) in Viet Nam is seeking a
Vietnamese national to work as an Administrative Assistant
(Finance) in the WHO office in Ha Noi.
Terms and conditions of the Post: The incumbent will be
recruited on a WHO contract of limited duration for one-year
term, HAN.06.
Duty Station: WHO Representative’s Office in Viet Nam, 63
Tran Hung Dao Street, Ha Noi
Main Duties and Responsibilities:
Under the direct supervision of the Administrative Officer
(AO), the incumbent performs the following functions:
1. To prepare and handle the imprest accounts,
responsible for checking of invoices and seeking
clarifications when necessary; preparation of vouchers and
other documents and monthly and yearly financial statements.
2. To maintain record of all local cost advances paid to
the Ministry of Health including following up submission of
statement of expenditures and technical reports; verifying
statement of expenditures submitted and checking supporting
documents; updating schedule of outstanding local cost
advances.
3. To keep record of obligated document and assign
sticker number, to make sure that documents are issued
correctly and in line with WHO procedures.
4. To deal with VAT issues, prepare documents and follow
up on VAT reimbursement.
5. To assist the AO in utilization and monitoring of the
office budget and office expenses.
6. To facilitate coordination among WHO staff on
financial issues, to serve as the first line of financial
consultation and advice in the office.
7. To attend and assist coordination of financial issues
of the Office Administrative, Financial and Implementation
meeting.
8. To attend the UN Inter-Agency Administrative Group
Meeting and assist in coordination of financial activities
with other UN agencies.
9. To liaise with relevant government agencies in matters
related to finance.
10. To prepare technical and non-technical correspondence
requiring careful layout; draft general correspondence on
brief instructions and own responsibilities for the
signature of the AO and WR.
11. To prepare informal translation into English of
documents received in local language and assist in
interpretation, as required.
12. To perform other duties as required.
Qualifications:
- University degree in Accounting/Finance studies;
- Extensive experience in administrative and financial work
preferably in a large set-up
- Knowledge of general office procedures and ability to
acquire knowledge of WHO procedures, rules and regulations.
- Ability to analyse and interpret source documentation and
date; ability to draft correspondecne and prepare
documentation and reports concisely and accurately
- Excellent knowledge of written and oral communication
skills in Vietnamese and English (to interpreter/translator
standard);
- Ability to use word processing equipment and other
software applications
- Demonstrated ability to work with a minimum of
supervision, exercise judgment, meet deadlines and work
under pressure;
- Experience in the UN system would be an advantage.
Application Procedures:
Any interested applicants can send the detailed curriculum
vitae with the application letter in English, recent photos,
copies of education degree and other certificates if
available in a sealed envelop marked: “Application for the
Administrative Assistant” to
WHO
63 Tran Hung Dao Street
P.O. Box 52 – Hanoi
Before 30 November 2005.
Only short-listed candidates will be contacted for interviews.
No telephone enquiries will be entertained.
Applications from women are encouraged
WHO has a smoke free environment
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